Take and distribute the Committee minutes and Agenda each month. Organise and support the volunteer fire stewards and office duty volunteers. Complete the lecture and office rota for the volunteers and Committee members. Maintain and up-date records. Generally the time needed is about two hours per week.
Essential: basic numeracy and computer skills, including Excel and Word. A common sense understanding of income and expenditure. Attention to detail. Useful: experience of Sage (or similar) system and book keeping.
Time needed: Generally, less that one day per week except at busy times such as end of year accounts and membership renewals.
Full training is given and there is a detailed ‘Treasurer’s Guide’ that explains how to operate the systems and deal with any problems.
Social & Educational:
Organise educational/interest trips with the backing of the committee, outside those organised by the relevant study groups.
Organise and run U3A wide events such as the Christmas Social as directed by the committee. Recommend trips etc. to the committee for further consideration/action
Be an active committee member, Office duty etc.
Study Group Co-Ordinator:
An attention to detail and reasonable computer skills is important. Attend monthly committee meetings and advise the committee on study group issues. Organise the text for study group entries in the annual u3a brochure (published in July). Help IT by providing study group details to keep the website current. Maintain the list of study group details and leader/member contact details. Support and Assist study group leaders. Support and encourage new study groups. Organise a study group leader meeting annually.
The Lecture Secretary is responsible for arranging the monthly lectures, finding and contacting the speakers with an aim to providing an interesting and informative programme of talks for the year. One has to liaise with the speakers directly to agree their fee and then arrange for this to be paid on the day of the lecture. Prior to the lecture day the Lecture Secretary should contact the venue to make sure that the equipment requested by the speaker will be available for their use. The speaker must also be contacted about week before the date of the talk to ensure that they are still available and have not forgotten that they are expected. Some speakers will also require explicit directions as to how to reach the venue, where they can park and is there a lift. A map of Bury St Edmunds is available in the CAB reception and I usually send this to the speaker.
The Lecture Secretary also reports to the Area Co-Ordinator giving details of the speakers, their contact details, charges and a rating of how the talk went. This is usually in the form of A to Z. The Co-Ordinator sends a list of the whole area’s U3A speakers for a period which helps to put together the next season’s lectures.
The role of the Publicity secretary is to encourage and collate all the news relating to U3A in Bury St Edmunds from the committee members and group leaders each month and put it together in a newsletter format to go out to members via the website.
To work closely with the Study Group secretary to keep the members up to date with the study group news, and advertise newly formed study groups.
To ensure that the membership is kept up to date with information available from the National U3A.